Best Task Management Apps for Mac

Best Task Management Apps for Mac

Best Task Management Apps: A to-do app or task management app can help you be more productive in less time. It improves time management and never lets you miss a task. There are several task management app available to used in a Mac device. However, if you are someone who easily gets distracted or forgets a task, then it is important to pick only the best, clean, and distraction-free applications.

It will plan every task ahead of time and ensure timely execution without letting you forget or postpone. It will create a task, manage it, track it, and synchronize to collaborate on your tasks. This organized approach toward everyday tasks derive the required results without getting stressed about it.

Top Task Management Apps for Mac

Top Task Management Apps for Mac

In this article, we have enlisted some of the best apps that will increase your productivity and help you achieve more every day. Whether you study in a college or run a business, these apps will benefit you. 

1. Evernote 


Evernote is one of the most popular productivity apps that lets you manage all your tasks, meetings, and projects in one place. The to-do list app lets you separate all your projects or tasks. The app integrates a series of “stacks” that in turn include a series of “notebook”. The “notebook” further offers a series of “notes”. This way it becomes easy to divide work based on projects, priorities, deadlines, or genre. Based on which project/task you are currently working, you can drag-and-drop it for quick shortcut access. It works almost the same as pinning a conversation on the top of the screen.


You can create a separate to-do list for each notebook you create. This way you can organize every part of your professional as well as personal life. Syncing Evernote with your phone makes things further easier. You can access your task manager wherever you want, whenever you want. 

Evernote supports many languages including Chinese, Spanish, Russian, French, and Korean. It is available as a free to-do list app and can be upgraded for a Premium account for USD 4.99 a month or USD 44.99 a year. 

Keeping a to-do list doesn’t get more organized than this. 

2. Microsoft OneNote 

Microsoft OneNote is another useful task management app. It creates to-do lists, takes notes, and works like a handy digital notepad. Unlike, Evernote, which charges you for certain features, OneNote comes for free. You do not need an Office 365 or Office 2016 account to use this application. However, you will require a OneDrive account, which again comes for free up to 25GB storage.

microsoft onenote app

The app consists of a number of tabs, which are called sections. Each section can have an unlimited number of pages, where you can organize your notes and projects. If you are looking for a free application to create multi-layered notes and organized to-do lists, then OneNote is it. You can add images, PDF files, and create internal as well as external links in a document in Microsoft OneNote. 

Again, OneNote allows synchronization of your tasks and documents over multiple devices. All you have to do is download the free app on your phone or iPad and sign in to your account. 

3. Wunderlist


This by far is the cleanest and easiest-to-access to-do list app for Mac. You can create multiple lists of tasks with this app and later access them by simply opening your Mac’s Notification Center. And You can also save links and pages from the web on this app using the share icon. You can star-tag the important tasks, add tasks to your calendar, and set reminders.


The sharing option in the application lets you collaborate with others to complete a task. The conversation feature lets you add real-time comments to have discussions and ensure that everyone is in the loop. 

In addition to these features, you also get to group all related tasks in one folder, sync all the tasks and information on other devices, use hashtags, send information directly through mail, and print important documents. 

Wunderlist is a free task management app that is available on the App Store. However, if you wish, you can also sync tasks and reminders on Android and Windows devices since the app is available on both, Google Play Store and Windows Store. Wunderlist can also be downloaded on Chromebook and Kindle Fire. 

4. Clear


As the name suggests, the Clear task management app is designed to help you declutter your life by organizing your everyday tasks. Its simple and attractive layout allows you to create lists easily with focus. The tasks can be added to the calendar to get easy reminders. You can use different themes to give your app a preferred look. This visual aid allows for easy identification and quick implementation of the tasks. 


The application allows you to sync the data across multiple iOS devices with the help of iCloud integration. 

You get all the tools and features in this app for a minimal amount of $9.99.

5. Things 3

Things 3

 Deemed as “most friction-free”, Things 3 is another best task manager for Mac users. The sleek and modern design makes the app easy to use. According to Cultured Code, this task manager helps you achieve your goals. It is designed to help you keep your tasks organized and finish them on time. It allows you to add a number of dates, deadlines, hashtags, reminders, and a checklist of subtasks. Once, your list is complete, you can drag and drop the items in any order you like; it can be based on priorities or in the order you’ll do them.


Things 3 is another task management app that syncs across all your Apple devices. It reminds you when an important task is due. Even after you check a task as completed, it will show for the entire day to give a sense of progress. 

Depending on your lifestyle and routine, you can even create repeating to-do lists. They save time and effort to create the same list again and again. Depending on your requirements, you can put lists of daily, weekly, monthly, or yearly repetitions. You can also add reminders and deadlines to the list.

Acclaimed for being feature-rich, easy to use, and increasing productivity of its user, this app has been rewarded with three Apple Design Awards, a MacLife Award, and a Macworld Editor’s Choice Award. 

Although at $49.99, the app certainly does not come cheap, it is a bang for your buck. You can take a free 15-day trial to make an informed decision. 

6. Todoist


Todoist Mac is another well-known task management app that puts in control of your personal and professional routine. It allows you to create the entire schedule ahead of time and set reminders to ensure you meet all deadlines and never miss a meeting or appointment. In addition to setting a task, such as attending a meeting, you can also write notes or briefs for it. Subtasks and project sections can be used to map out each task with a step-by-step approach. You can color-code the priority tasks for easy identification. 

The todoist app also lets you collaborate with more people and undertake a task or project with shared efforts. Reviews and Karma Trend let you measure your progress through the week. The app supports Amazon Alexa and has 10+ apps and plugins which you can integrate if required. 

Todoist Premium is available for USD 29.99 per year or USD 3.00 per month. A Business account on this app offers 30 days of free trial, after which you are charged USD 6.00 per month or USD 60 per year. 

7. GoodTask 3 

GoodTask 3 

The interface of this app is somewhat in line with Things 3, which means it is another visually-sleek app to go create your to-do lists. The app allows you to choose between a light and a dark theme. It has a built-in calendar that comes in handy when you want to manage work, appointments, and meetings. If you usually have a lot of tasks at hand, looking at a long to-do list can be overwhelming. Therefore, GoodTask 3 offers a feature called Smart List. You can store all your most important, time-bound, or same-day tasks here. Each list can have its own color for added visual aid and quick identification.

There is a list of Quick Action buttons that rids of going through the long list of fields that you have to fill when adding a task. You can custom the Quick Actions buttons, for example, for “Tomorrow at 10 am”, “Today at 6 pm”, “plus 2 hours”, “plus 1 day”, and more. There is a default button to clear the time and date data. The app also allows you to set hashtags, alerts, repeating lists, priority, deadlines, and more. 

You can sync all the task-based information across multiple Apple devices using iCloud integration. GoodTask 3 for Mac costs $19.99. It is a one-time purchase. The app offers a free trial of 14 days to its first-time users. 

8. OmniFocus 3 

From distraction-free interface to feature-rich design, OmniFocus 3 for Mac has everything you need to keep your personal and professional life decluttered. You can now use Siri to add tasks without having to type in anything. This to-do list app also allows you to group your tasks and add tags for location, people, priority, and even energy level. 

Its “Review” feature lets you track all the tasks and ensure they are completed on time. Push notifications and reminders alert you about upcoming or due tasks. You can sync this data across all your devices for easy access. In addition to this, there are several more features like Perspective, Forecast, Notes, Repeating Actions, and Batch Editing that helps you set your tasks and organize them in a way that best suits you. 

The UI of this task manager app has both light and dark modes. You can switch between them whenever you feel the need. 

The standalone Mac subscription can be purchased at USD 49.99 for a standard account and USD 99.99 for a Pro account. You can also buy a cross-platform subscription for USD 9.99 per month. is a simple, on-point task management app that allows you to create to-do lists and under Today, Tomorrow, Upcoming, and Someday tabs. The list created with this app can be printed, exported, and even shared with others. You will also be able to sync the data across other Apple devices using iCloud services.

Its clean interface and minimal functionality leave almost no space for distraction. It is an excellent app for personal use. The todo list app comes free and can be upgraded for just USD 2.99 a month or USD 26.99 a year.

10. Trello 


Trello is another free to-do list app that can be accessed through its app or online. The app lets you upload pictures and select different colors for each task. Its clean interface keeps its simple and allows focus when you are working with the lists. You can create multiple boards, invite people, and share the projects with them.

Whether you need an online to-do list or a free to-do list app, Trello is a fully-functional task manager to work with. You add the Trello extension to your Mac Safari browser if downloading and installing an app is not what you want to do. 

Conclusion to Best To-Do List Apps for Mac:

Having too much to do in your personal and professional life can be overwhelming. However, with the help of the right task management app, you will be able to get all jobs done on time without feeling stressed. With a clean UI and a feature-full design, these apps are sure to help you simplify your everyday tasks. They will also make it possible for you to plan ahead of time and push you toward completion before the deadline. 

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