How ToiPhone

iPhone Email Setup Guide: How to Add Email Accounts on iOS Devices

iPhone Email Setup Guide: Having trouble with setting up email on your iOS devices? Don’t worry as we have come with all the stuff you should know for setting up an email account on your iPhone, iPad or iPod.

This article is the guidelines for email setup on Apple devices which has an operating system of iOS 11 or above. Along with adding email accounts we also talk about syncing and deleting mail accounts keep reading to know about all of these.

How to Add Email Account To Your iPhone?

This article will also be helpful for those who have a web domain or who want to set up a pop and IMAP email account. With every updating software of Apple’s devices responding and email, check becomes easier and simpler. 

email iphone

With the latest iOS version of 11 and 12, email processing is very convenient. This latest version comes with few changes on the menu for email account setups such as the absence of Accounts option in the Mail settings or the Calendar or Contacts. These menu options are now placed in a new settings menu called Accounts & Passwords.

Refer to the step by step process whenever you are all set to begin setting up your email accounts on your new iPhone. Your email accounts can be set up on your iOS device either manually or automatically in the Mail app.

Now get ready to set up your email on your iPhone, iPad or iPod. There are two methods for setting up an email account in the iOS device that is Automatically and second is Manual.

Automatically Setting Up An Email Account

You can enjoy automatic email set up if you use an email provider like iCloud, Google, and yahoo. With these email providers, you just have to type in the email address and password.

Step1: Open your Setting menu, go to Passwords & Accounts and select ‘Add Account’.


Step2: From the list select your preferred email provider. The options you will get will be iCloud, Exchange, Google, Yahoo, AOL,, and Other

P.S: If you want to choose an email provider which is not on the list than on the other option. You will then get instructions to add your account manually.

Step3: After you have chosen the email provider type in your email address and password. 


Step4: Press the Next and wait until your account is verified.

Step5: Select all the information from your email account that you want o save on your devices such as Contacts or Calendars.

Step6:  Save.

Set Up Your Email Account Manually

As mentioned above if your email provider is not found on the list you are left with the option to manually set up your email account. To set up manually make sure that you know the email setting of your account.

If not look at the above-mentioned steps, you can even contact your email provider, later follow the below steps to manually set your email account. 


Step1: Go to Settings > Passwords & Accounts, then tap Add Account.

Step2: Tap Other, then tap Add Mail Account.

Step3: Enter your name, email address, password, and a description for your account.


Step4: Tap Next. Mail will try to find the email settings and finish your account setup. If Mail finds your email settings, tap Done to complete your account setup.

Note: Choose IMAP or POP for your new account. If you aren’t sure which one to choose, contact your email provider.


These were the two methods in which you can set your iPhone account on your iOS devices. Now beside iPhone Email Setup, there are several email setting options you might want to know.

We have mentioned a few guidelines about email settings that keep reading the article to know about it.

Steps to Change Email Settings on your iPhone

1. Add more Email Accounts on your iPhone

Want an additional email account with your default account? Don’t worry as you can add multiple email accounts on your device. To do so, just follow these steps:

Step1: Tap Settings from the Home screen.

Step2: go to Accounts & Passwords, select Add Account.

Step3: Choose your email provider and then write down your account information such as 

email address, password, and other necessary details.

Step4: Press Next to continue.

Step5: Select the option to sync Contacts and Calendars, according to your preferences.

Read Also: How to transfer contacts from iPhone to iPhone?

sync calander and contact

Step6: Tap Save to save the changes and complete the email account setup process.

Your new email account is now added and ready for use on your iPhone.

A new email account has been added to your list.

2. Set up Exchange ActiveSync Account on your iPhone

With iPhone you have the option to sync your content like emails, contacts, calendars notes and much more. So that you can operate all these stuffs with any device by sighing in with your account. To do so you need to set up Exchange ActiveSync on your iOS device. Here’s how it’s done, 

Step1: Open your setting app

Step2: Select Accounts & Passwords.

Step3: Click on Add Account.

Step4: From the option select Exchange.

Step5: Type your email address. Enter an account description so that you identify your account quick and easy. 

Step6: Connect to the Exchange server. You may opt to either Configure Manually or Sign In.

  • For Manual Configuration: You can set up an Exchange account by simple account details. Simply type your email password or just enter the additional server information.

  • For Sign In option: Your email ID will be sent to Microsoft to find your Exchange account information. You will be guided through a custom authentication workflow if your account uses multi-factor authentication. For further assistance, contact your Exchange Server administrator.


Step7: Sync your contents including Mail, Contacts, Calendars, Reminders, and Notes.

Step8: Press Save when the sync is done.

Want to change your Exchange settings, Follow these sequence: Settings-> Accounts & Passwords-> then select your Exchange account.

Now do the necessary changes to your account information. You can also configure or set how often you want Mail to sync or change Advanced Settings as you would prefer.

3. Delete an Email Account on your iPhone

If you have set up multiple email accounts and don’t use some of it then why to waste your phone memory behind it. Removing or deleting an email account is also among the possible solutions to email issues like unable to send or receive emails for certain email account.

Read Also: How to Delete Your Apple ID Account

Here is how you can delete unwanted email accounts from your iPhone.

Step1: Open the Setting app on your iPhone.

Step2: Go to Accounts & Passwords.

Step3: Navigate to the Accounts section.

Step4: Tap on the email account you want to delete.

Step5: Press Delete Account.

Step6: Tap Delete from My iPhone to confirm the action.


If you want to make necessary changes to your email account like edit your app permission settings, you can do so anytime by going to Settings-> Accounts & Passwords-> then tap your email account so as to access its settings page and make necessary modifications on certain options.

4. Change Mail Settings on the Automatic Deletion of Messages

Normally, Mail app deletes messages from the server one week after you delete them from your iPhone. This means that your messages are not actually deleted right away, so you still have time to download a copy of the messages for other email apps. To configure these settings, follow these steps:

Step1: Tap Settings from the Home screen.

Step2: Open mail and go to Account

Step3:  Choose the email account you want to configure.

Step4:  Select Advanced.

Step5:  Scroll down to the Deleted Messages section then tap Remove.


Step6: Select the desired time frame.

Step7:  Save your settings by tapping on Done.


That is all about email setup and email setting guidelines, we hope you found this useful. For more such information keep visiting Phoneier, we curate information around phone technology and also bring solutions related to issues with the software, phone applications, and accessories.

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